User groups define which folders users can access and what their rights are. If a user group’s rights are changed, the new rights take effect immediately for all users within the group. If a user is moved from one user group to another, the rights of the new group are also immediately applied to that user. With certain browsers, it may be necessary to log out and back in to see the changes.
You can add a user group from the organisation’s settings as follows:
1. Go to settings > users > user groups > select and add a new group.
2. Give the user group a name.
3. Add a description for the user group if necessary.
4. Select from the menu the folder and specify the desired rights for the folder.
5. Add all necessary folders using the add folder button.
6. Then click create user group.
The access rights to a folder are as follows
Admin / Write: For folders that a user group has been assigned admin or writing rights, the users can add new documents and delete existing ones. The rights are identical for the folders.
If a user group has admin rights to all folders, it means that it has unlimited access to all files and documents, and can also change the company’s settings and access rights.
Read rights
If a user group has read rights to a folder, the users of this group can view the documents of the folder they have been given access to, but cannot create new invitations.
The signer can sign the document on behalf of the company, regardless of the access rights assigned to them.
This article has been translated using an AI-based translation tool.
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