If your signature has been requested as a representative of a company, or if you are signing as the guardian of a minor or as a custodian, you are asked to provide the nature of your right of representation and details of the party you are representing when signing. This is always asked after authentication or after a lightly made signature.
How do I choose the authorization role?
When signing as a company representative, it is essential to choose the correct authorization role. If you are signing on behalf of another person, select "Custodian" at this stage. Then enter the person's name and date of birth in the fields that open.
The correct choice of representation role is always the responsibility of the signer.
If you have signed the document in the wrong authorization role, we recommend that you ask the sender of the invitation to resend a new document for signing.
How do I select the organization I represent?
If you have Visma Sign access to one or more companies, you can select the company directly from the drop-down menu under "The organization I represent."
If the company you are looking for is not listed in the menu and you only see the option "Other organization," it means you do not have access to the Visma Sign account for that company. In this case, select "Other organization" and enter the company's name in its official form in the designated field.
If the signer selects the company directly from the available list, the document will be automatically saved to the archive of the selected Visma Sign account.
If the document is sent by another party, it will be automatically saved to the root folder of the selected account. If the document cannot be found, it may be due to a lack of access rights to the root folder – in this case, the document must be requested from the account admin.
If the signer enters the company's name manually by selecting "Other organization," they will receive an email with a link to download the document for safekeeping.
If you represent multiple companies in the same document, you can sign on behalf of each separately. The sender can send you multiple invitations if needed.
What if I want to sign the document as a representative of the organization, even though I was invited to sign personally?
In this case, after opening the invitation, you can choose from the drop-down menu under "My representation role" whether you want to sign the document as a representative of the organization or personally.
Not sure which representative role you should sign under?
If you are unsure which role you should choose, you can inquire about it, for example, from the sender of the invitation or read tips from our guide: What role should I assign to the signer, and how does it affect things? This guide explains in more detail what the chosen role affects.
This article has been translated using an AI-based translation tool.
Keywords: company signing rights, selecting the representation role, signer accidentally signed the contract as a private person
Did you find it helpful? Yes No
Send feedback